The Reality of Payroll in Healthcare

Payroll is complex in the Healthcare Industry compared to other wings of business sectors.

More than 25+ Inputs and 50+ Overtime activities from various departments are processed in a hospital with 1000+ employee strength.

Introduction: Payroll & Attendance Process - Helps the Employee to Get Streamlined into Statutory Compliance and Essential Benefits Provided by Organisation.

# Top 10 Quadrants that Empower Payroll

• Time Office
• Holiday Allocation
• Attendance Policy
• Leave Management
• Org. Employee Benefits
• Employee Queries & Attendance Adjustment
• Over Time Attendance & Aligning Payment Entries
• Attendance Regularisation & Punch In - Punch Out Time Log Correction
• Special Benefits & Statutory Benefits Calculation as per Eligibility Criteria
• Face Recognition - Finger Print Enrollment and New Employee Enrollment with Allocations of New Employee Numbers
•  

> Payroll Inputs

• Bonus
• Gratuity
• Over Time
• Incentives
• Attendance
• Deductions
• Vacation Inputs
• Input validation
• Leave & Holidays
• Compensatory off  
• Entry & Exit Times 
• Employee Benefits 
• Weekend / Week off
• Miss Punch - (Regularisation) 
• Performance Appraisal Inputs
• Allowances & Special Allowances
  • Night Allowance 
  • Gift Cards  ||  Sodexo Coupons  ||  Food Cards 
• Risk Allowance
  • Radiology Team  || Oncology Team  || Operation Theatre Team  ||  Electrical Team
•  

> Payroll Process

• Attendance Calculation
• National & State Holidays Calculation
• Types of Leave Utilised by Employees
• PF - Provident Fund
• LWF - Labour Welfare Fund
• ESI - Employees' State Insurance
• Payroll Accuracy
• Add ons
  • Over Time  ||  Addition of New Joiners  ||  Increments  ||  Mid Appraisal  ||  
• Deductions 
  • EPF  ||  ESI  ||  LWF  || IT - Income Tax Deduction - TDS  ||  Add on Insurance  ||  Penalties  || LOP  ||  Removal of Exit Employees
• Final Output
  • Gross Salary  ||  Deductions  ||  Net Salary
•  

> Payroll Outcomes

• Total Pay Days
• Total LOP Days
• Total Leave Days
• Total Employees under Maternity Leave
• Total Employees under ESI Payments as per ESI Standards
• Gross Salary
• Net Salary
• Total PF and ESI to be  Paid - (Employer Contribution Paid & Employee Contribution Deducted)
• LOP Reversal Processing
• Payslip Generation
•  

> Payroll Challenges

• Delayed Leave Approvals
• Delayed Inputs from Managers
• Wrong Over Time - OT Process
• Time Delay & Last Minute Rush
• Delayed Leave Application from Employees
• LOP Reversal
• Attendance Reversal 
• Leave Reversal
•  

> Income Tax Declaration

• Declarations on Income & Expenditure
• Proof of Income
• Proof of Expenditure
• Proof of Exempted Loan Payments
• Saving Certificates - Exempted by IT
• School Fee's
• Many more Docs as per Latest IT Returns
•  

Conclusion: By adopting such technologies, healthcare organisations can align payroll processes with international standards like NABH and JCI, enhancing compliance and employee satisfaction.

-> For more details or assistance, platforms like hospitalhr.in provide tailored solutions for Indian healthcare institutions.

 

Thanks & Regards

Hospital HR